2025 Summer Picnic Application

For Corporations, Class Reunions, Family Reunions, Organizations at the Elkhart County 4-H Fair

The following options are made available with the intent of providing private dining along with the enjoyment of experiencing the “Fun Fair”.

Picnic Group Size 50 - 200 people......…………………………$10.00 per person
Picnic Group Size 201- 500 people………………………..……$9.50 per person
Picnic Group Size 501+ people……………………………..……$9.00 per person
Per Person fees are charged to persons 10 yrs & older. Children 9 yrs. & under are no charge but needed to be listed in the total count below for table and chair set-up and tent size. No refunds on unused Gate Admissions.

Included with Tent Rental:

• Private Tent(s) Space on the Fairgrounds.
• Tent Space to accommodate the total number of reservations for a scheduled time of 4 hours.
• Welcome signs at the tent including your group name.
• Tables, Table Coverings & Chairs including Set up & Tear down
• PA System, Platform & Podium
• Host(s) for your event
• Clean Up
• Gate Admission into the Fair
• Free Parking

Catered Meals (at the discretion of the lessee)
Purchasing a catered meal through a food vendor is strongly encouraged and the Fair Picnic Coordinator can provide you with a list of Fair Vendor Options. If a caterer from off-site is selected, they must sign a contract agreeing to pay the Fair 15% of the gross revenue they generate from the event.

‘Clover Cash’ - Food Coupons…………………………………………………………………………..$2.00 each
Clover Cash is good for food purchased through participating food vendors during the fair. Each coupon is worth $2 and is treated as US currency; change will be given by the food concession vendor if due.

Midway Wristbands accepted on any Wristband Day ……………………………………………..$30.00 each
(July 18th, July 21st, July 24th, & July 26th)

Midway Ride Tickets (good the day of your picnic only)………..........................................Inquire regarding bulk pricing.
(Tickets are pre-loaded onto RFID cards. You may request any number of cards and select how many tickets to be loaded onto the cards.)

Discounted midway prices are good only if purchased through the Fair Office prior to the opening day of the fair. Refunds are not given on unused tickets or wristbands.